Position: PA to Board of Directors

Job Title: PA to Board of Directors
Location: Caerphilly
Reports To: Company Director
Employment Type: Full-time, Permanent
Salary: Competitive + Benefits

About Firerite (UK) Ltd

Firerite is passionate about life safety and is a leading provider of fire safety solutions, dedicated to protecting people, property, and the environment. We deliver expert services across fire detection, fire alarm systems, extinguishers, and risk assessments, all in line with national fire safety standards.

We are accredited to ISO 9001 and are currently working towards achieving ISO 45001 (Occupational Health and Safety) and ISO 14001 (Environmental Management). We are also certified under key BAFE schemes, including SP101, SP203-1, and SP205, demonstrating our commitment to quality, safety, and regulatory compliance.

Role Summary

We are looking for a diligent individual who can provide full executive support primarily to one of our Directors, plus the wider Board of Directors Members with diary management, meeting preparation, relationship management, event attendance and travel administration and work on specific projects and research as required. To support and develop key internal and external stakeholder relationships and in addition, the post holder will liaise with relevant companies to ensure our presence at external events runs smoothly and includes the relevant internal stakeholders

Key Responsibilities

Manage and maintain the Director’s diary and ensure that the Director is fully prepared for all meetings and engagements with relevant briefing notes.
Conduct regular diary meetings with the Director to discuss upcoming engagements and invitations and all other requests for the Directors’s time. Responding to invites and making necessary arrangements.
Work on delegated projects and research as directed to support the Director in their meeting preparation.
Schedule meetings between the Director and their direct reports and the committees and groups of which they are a member.
Liaise with external event organisers and hold the administrative and organisational responsibilities related to our external event calendar.
Filter general information, queries, phone calls and invitations to the Director by redirecting or taking forward such contact as appropriate.
Undertake desktop research as necessary to support the Director’s preparation for meetings and presentations.
Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Director.
Handle confidential information; organise and maintain files.
In the absence of the Director, prepare correspondence on their behalf.
Provide ad-hoc executive support to the Board of Directors as required.
Diarising Board and subcommittee meetings
Ensure all management/ staff meetings are coordinated, rooms pre-booked, refreshments available and all the necessary technology is working to ensure effective communications.
Ad-hoc project work as required from time to time
·Any other reasonable duties as required

Person Specification

Essential:

Strong literacy and verbal reasoning and proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars.
Strong planning and organisational skills, able to adapt and respond to the unexpected.
Confident, proactive, self-motivated and organised approach.
Proven track record in building relationships with multiple stakeholders
Reliable, responsive, discrete, confidential and diplomatic.
Calm under pressure of short deadlines and unexpected change of plans.
Comfortable in a fast-paced environment with multiple tasks
Ability to effectively structure own time and implement a transparent, organised approach to workflow management.
Confidence to raise issues if clarification is needed
Problem-solving/ solution orientation.
Good eye for detail and commitment to high quality outcomes.